Mastering the Art of Interview Follow-Up Emails

By: Abigail Ellis

Published: February 12, 2025

So, you just crushed your interview—awesome job! But wait, you're not completely done yet. There's one last step that can leave a lasting impression on your interviewer and even boost your chances of landing the job: the follow-up email.

A follow-up email is a simple yet powerful way to show professionalism, express gratitude, and remind the employer why you’re the right fit for the job. Plus, it helps you stand out in a sea of applicants. Not sure what to say or when to send it? Don’t worry—I’ve got you covered.

Why Is a Follow-Up Email Important?

After an interview, employers are still making decisions. A well-crafted email can:

✅ Show appreciation for their time and the opportunity

✅ Reinforce your enthusiasm for the role

✅ Highlight something memorable from your interview

✅ Keep you on their radar as they make their final choice

Think of it as the cherry on top of your already strong interview performance.

When Should You Send It?

Timing matters! You should send your follow-up email within 24 hours of your interview. This keeps you fresh in their minds and shows you're proactive.

If you had multiple interviewers, consider sending a personalized email to each one—it adds a nice touch.

What to Include in Your Follow-Up Email

A great follow-up email should be short, polite, and professional while also reminding the interviewer why you’re a great fit. Here’s what to include:

1️⃣ A friendly greeting – Address them by name (e.g., Hi [Interviewer’s Name],).2️⃣ A thank-you message – Express gratitude for their time and the opportunity.3️⃣ A quick mention of something discussed – This helps personalize your message.4️⃣ A reminder of your enthusiasm – Reinforce why you’re excited about the role.5️⃣ An offer to provide more information – Show you’re open to further discussion.6️⃣ A professional closing – End with a polite sign-off (e.g., Best regards, [Your Name]).

Sample Follow-Up Email

Subject: Thank You for the Interview – Cashier Position

Hi Mr. Johnson,

I just wanted to take a moment to thank you for the opportunity to interview for the cashier position at Publix yesterday. I really enjoyed our conversation, especially when we talked about the importance of customer service and creating a welcoming environment for shoppers.

Our discussion made me even more excited about the possibility of joining your team and contributing to Publix’s commitment to excellent customer experiences. I believe my friendly personality and strong attention to detail would be a great fit for the position, and I’m eager to bring my skills to the team.

Please let me know if there’s anything else I can provide to assist in your decision-making process. Thanks again for your time—I truly appreciate it!

Best regards,

Jordan Carter

What If You Don’t Hear Back?

If a week goes by and you haven’t received an update, it’s totally okay to send a polite follow-up email to check in. Keep it short and professional.

Example Follow-Up Email (If No Response)

 Subject: Following Up on Cashier Position Interview

Hi Mr. Johnson,

I hope you’re doing well! I wanted to follow up on my interview for the cashier position at Publix. I’m very excited about the opportunity and wanted to check if there were any updates on the hiring process.

I appreciate your time and consideration, and I look forward to hearing from you soon. Please let me know if there’s anything else you need from me.

Best regards,

Jordan Carter

A follow-up email is a small effort that can have a big impact. It’s a chance to show gratitude, stay on the employer’s radar, and remind them why you’re the best fit for the role.

So next time you finish an interview, don’t just sit and wait—send that follow-up email and make sure your name stays at the top of their list.

Now, go out there and land that job!

Have you ever sent a follow-up email before? Let me know how it went by leaving a comment!